JOB SUMMARY:

The Administrator, Public Relations & Social Media is responsible for implementing the public relations, media relations, and social media strategies for Special Olympics Southern California. The incumbent will build relationships with media to promote Special Olympics, write press releases, pitch media, lead media relations during events and campaigns, and implement the annual social media strategy. The incumbent will assist with developing the publicity strategy. The incumbent must maintain the highest level of integrity and confidentiality in all aspects of the position.

Location: Long Beach

SPECIFIC DUTIES AND RESPONSIBILITIES:

Social Media (30%)

• Responsible for implementing the social media strategy on behalf of Special Olympics Southern California. Manages the content calendar and day-to-day postings. Writes and edits content and creates graphics for social media. Assists in developing the annual social media strategy, including campaigns for events and promotions. Ensures brand guidelines are met on social media. Tracks and monitors analytics and online trends and makes improvements as needed. Works closely with staff to maintain consistent messaging and brand guidelines on social media. Builds and supervises a social media volunteer team to assist with strategy and day-to-day tasks, including posting. Trains SOSC staff on social media best practices and SOSC policies.

Public Relations (20%)

• Responsible for implementing the public and media relations strategy on behalf of Special Olympics Southern California. This includes but is not limited to building relationships with media, writing press releases, creating media kits, coordinating media interviews, recruiting and preparing spokespeople, pitching media, and building media lists. Manages media operations and media days for a variety of events and campaigns, including developing segment ideas, identifying locations, gathering and creating props, recruiting spokespeople, setting up and organizing at the media day, and more. Builds and supervises a media volunteer team to assist with day-to-day tasks. Monitors, captures, and analyzes media impressions.

Writing (15%)

• Manages the SOSC blog, including design, layout, stories, imagery, and content calendar.
• Writes and edits copy for press releases, features, articles, bulk emails, websites, training materials, presentations, flyers, programs, brochures, web banners, advertisements, ceremony scripts, radio and video PSAs, social media posts, and more.
• Curates mission moments, including stories on athletes and supporters, quotes, photos, videos, measureable stats, and more.
• Edits and provides a second set of eyes on marketing materials as needed. Editing includes but is not limited to ensuring brand consistency, identifying typos and grammatical mistakes, reviewing event and campaign details (dates, times, locations, and so on), and assessing for flow and reader comprehension.

Events (15%)

• Manages social media and media at SOSC events. Assists on marketing and communications tasks at SOSC events as needed.

Individual Goals (20%)

Other

• Performs other duties as assigned.

JOB LEVEL RESPONSIBILITIES:

Under supervision, performs work that is varied and may require prioritizing and multi-tasking. Work may include some originality in close collaboration with supervisor. Has limited decision making authority on behalf of the organization. Enforces company policies.

QUALIFICATIONS:

An individual must be able to perform each primary job duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience:

• 4-6 years of work in social media, public relations, and/or media relations and college degree or equivalent in related area
• 3-5 years writing experience
• Prior copy editing experience preferred
• Proficient in the Microsoft Office Suite and the Adobe Creative Suite, including Photoshop
• Experience with developing and maintaining key relationships, including leadership volunteers, news media, photographers, and video production crews
• Prior experience in content management software, responsive design, HTML5, and CSS3 preferred
• Strong marketing and internal customer service experience
• Exceptional project management skills and ability to manage multiple projects and timelines simultaneously
• Demonstrated comfort with technology and the ability to quickly learn new software and programs
• Prior photography and videography experience preferred
• Prior supervisor and team leader experience preferred

Skills and/or Abilities:

• Ability to maintain confidentiality of all data and information related to position
• Strong analytical and problem solving skills
• Exceptional attention to detail
• Excellent verbal and written communication skills
• Excellent organization skills
• Ability to establish and maintain effective working relationships with media, all levels of staff, supporters, and volunteers
• A good eye for photography
• Basic graphics design skills
• Ability to train staff on social media and public relations best practices
• Ability to travel and to work evenings and weekends to meet job requirements
• Have a valid California driver’s license and meet minimum California vehicle insurance requirements
• Ability to successful pass background screen of criminal and driving history

PHYSICAL REQUIREMENTS: The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit and to use hands to finger, handle, or feel. The employee occasionally is required to stand, walk, reach with hands and arms, lift or carry up to 50 pounds, and lift overhead up to 50 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate. This job requires occasional driving.

May work from home on a limited basis with prior supervisory approval.

COMPENSATION: Full-time, salaried non-exempt manager, 40 hours per week, benefit eligible; salary range is $18.00 - $21.00 per hour, depending on directly related experience.

Apply:

To apply, please send a resume and cover letter to lbjobs@sosc.org.

JOB SUMMARY:

The Volunteer Engagement Administrator is responsible creating and maintaining databases for athletes and volunteers in addition to ensuring the proper onboarding of volunteers.

Location: Los Angeles

SPECIFIC DUTIES AND RESPONSIBILITIES:

Volunteer Management (30%)

• Register, orient and train Class B, Day-of competition volunteers for LA/SGV events and competitions.
• Recruit volunteers and volunteer groups for LA/SGV competitions.
• Provide on-site support to GMT volunteers for LA/SGV events and competitions.
• Sends communication to volunteers regarding required training opportunities.
• Ensures all volunteers complete appropriate registration and training procedures according to SOSC Volunteer Registration Policy.
• Recruits volunteers as requested for competitions, special events, fundraising events, office projects (e.g., telephone, receptionist duties, special projects), and on an as-needed basis.
• Manage volunteer recognition initiatives.

Database Management (25%)

• Acts as primary user for day-of event volunteer platform in MyTRS for all of Central Division and volunteer inquiry process.
• Manages ongoing volunteer onboarding system.
• Manages renewal of volunteer/coaches applications.
• Manages the updating of the regional information on the SOSC website.
• Manage and maintains donor database in Raiser's Edge; Processes donor acknowledgements; generates queries, reports and exports for mailings and tracking fundraising results.  Prepares and makes bank deposits, runs credit card contributions, make copies and ensure they are turned into Chapter Finance Department, weekly.
• Provides GMS data entry support for all regional competitions as well as Chapter Championships.
• Uses GMS system to handle all athlete medical renewal and updates to ensure all participating athletes have current medicals.
• Assist with social media.

Office Administration (20%)

• Provide general administrative support to the Central Division including copying, mailing, supplies, ordering, preparing invoices for processing.
• Develop collateral material/graphics for various regional needs (flyers, banners, etc.).
• Manage central division office equipment maintenance and mail.  
• Provide general administrative support to sport and development staff.
• Perform other duties as assigned.

Fundraising Support (5%)

• Supports fundraising events as assigned
• May coordinate interns and other volunteers for events, help with event task. May be required to work some events.
• Assist with raffles and auctions for fundraising events.
• Assist with Law Enforcement Torch Run (LETR) activities, including Tip-A-Cops and other events.

Individual Goals (20%)

Other

• Performs other duties as assigned.

JOB LEVEL RESPONSIBILITIES:

Under supervision, perform work that is varied and may require prioritizing and multi-tasking. Work may include some originality in close collaboration with supervisor. Has limited decision making authority on behalf of the organization outside of established policies. Enforces company policies.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience:

• Bachelor’s degree from accredited college/university or related professional experience.
• 4 years of experience in diversified administration, including data entry and responsibility for data base management and accuracy. 
• Experience with use of social media (ideally Facebook and Twitter) a plus.
• 1- 2 years of experience in volunteer development / engagement.

Skills and/or Abilities:

• Proficiency is using commuter equipment, accessing the internet and using software, including Microsoft Word, Excel, PowerPoint and Publisher.  Excellent data entry skills and experience.
• Detail oriented and with excellent organizational skills.
• Ability to maintain a high degree of confidentiality in how work is conducted.
• Strong oral and written communication skills
• Ability to be a self-motivated and to work independently.
• Strong customer service skill and friendly demeanor.
• Spanish language skills helpful, not required
• Have a valid California driver license and meet minimum California vehicle insurance requirements.
• Ability to pass background screen in regards to criminal and driving history.

PHYSICAL REQUIREMENTS: The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit and to use hands to finger, handle, or feel. The employee occasionally is required to stand, walk, reach with hands and arms, lift or carry up to 24 pounds, and lift overhead up to 24 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.

WORK ENVIRONMENT:The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. May work from home on a limited basis with prior supervisory approval. The noise level in the work environment is usually moderate.  This job requires occasional driving.

COMPENSATION: Position is full-time, benefit eligible; salary range is $16.00 - $18.00/hour depending on directly related experience.

Apply:

To apply, please send a resume and cover letter to lajobs@sosc.org.

JOB SUMMARY:

The Coordinator, Graphic Design and Marketing serves as one of the design experts for Special Olympics Southern California. The incumbent will design graphics, collateral, digital materials, merchandise, and emails. The incumbent manages in-house marketing materials and signage. The incumbent also assists with updating SOSC’s photo library and creating websites and emails. The incumbent must maintain the highest level of integrity and confidentiality in all aspects of the position. Knows and applies the fundamental concepts, practices and procedures of graphic design and marketing. Works on complex assignments under close guidance.

Location: Long Beach

SPECIFIC DUTIES AND RESPONSIBILITIES:

Graphic Design (45%)

• Works closely with SOSC staff to create marketing materials to promote events and campaigns. Designs flyers, web banners and graphics, email banners and graphics, social media graphics, brochures, souvenir booklets, posters, merchandise, signage, toolkits, invitations, ads, awards, forms, and other materials required to publicize SOSC.
• Works with vendors to print/create marketing materials, including developing RFPs, bidding for projects, print and delivery specs, and obtaining pro bono work and non-profit discounts.
• Ensures brand guidelines are met on all graphic projects, including maintaining consistency within all SOSC graphics. Tracks and monitors graphics created and provides guidance as needed.
• Helps maintain the SOSC photo library, which includes adding, sorting, and editing photos. Participates in image editing and optimizing images for print and web.

Signage (15%)

• Leads signage at Southern California championships and other events. This includes managing inventory, designing and ordering signage, hanging and taking down signage, managing a volunteer committee, and developing wayfinding plans.

Merchandising (10%)

• Manages in-house marketing materials for the organization. This includes educating staff on caring for the items, managing inventory and the storage PODs, designing and ordering new materials, and researching new materials to improve promotions of campaigns and programs. Designs merchandise as needed.
• Represents the Marketing and Communications team on inventory and storage days.

Marketing (10%)

• Provides support to the Senior Manager, Digital Media in developing emails and updating SOSC’s websites as needed. This includes writing and editing copy, creating graphics, developing ads, updating websites, and more. Ensures brand guidelines are met on all websites and web pages.

Individual Goals (20%)

Other

• Performs other duties as assigned.

JOB LEVEL RESPONSIBILITIES:

Under supervision, performs work that is varied and may require prioritizing and multi-tasking. Work may include some originality in close collaboration with supervisor. Has limited decision making authority on behalf of the organization. Enforces company policies.

QUALIFICATIONS:

An individual must be able to perform each primary job duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience:

• 2-4 years of experience in graphic design and marketing and AA degree
• Proficient in the Microsoft Office Suite and the Adobe Creative Suite, including Photoshop, Illustrator, InDesign, and Dreamweaver
• Knowledge of content management software, HTML5, CSS3, and responsive design
• Strong marketing and internal customer service experience
• Exceptional project management skills and ability to manage multiple projects and timelines simultaneously
• Experience with managing a photography library
• Demonstrated comfort with technology and the ability to learn new software and programs
• Prior writing and copy editing experience preferred
• Prior photography and videography experience preferred
• Prior supervisor and team leader experience preferred

Skills and/or Abilities:

• Ability to maintain confidentiality of all data and information related to position
• Strong analytical and problem solving skills
• Exceptional attention to detail
• Excellent verbal and written communication skills
• Excellent organization skills
• Ability to establish and maintain effective working relationships with all levels of staff, supporters, and volunteers
• A good eye for photography
• Ability to utilize information technology effectively as a communication tool
• Ability to travel and to work evenings and weekends to meet job requirements
• Have a valid California driver’s license and meet minimum California vehicle insurance requirements
• Ability to successful pass background screen of criminal and driving history

PHYSICAL REQUIREMENTS: The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit and to use hands to finger, handle, or feel. The employee occasionally is required to stand, walk, reach with hands and arms, lift or carry up to 50 pounds, and lift overhead up to 50 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate. This job requires occasional driving.

May work from home on a limited basis with prior supervisory approval.

COMPENSATION: Full-time, non-exempt (hourly), 40 hours per week, benefit eligible; salary range is $17.00 - $20.00 per hour, depending on directly related experience.

Apply:

To apply, please send resume, cover letter and sample portfolio to lbjobs@sosc.org.

JOB SUMMARY:

The Coordinator, Sports and Programs is responsible for providing a wide variety of administrative support to the regional office. The Coordinator works with regional employees and volunteers to ensure even flow of administrative work in the office.

Location: Los Angeles

SPECIFIC DUTIES AND RESPONSIBILITIES:

Database Management (10%)

• Maintains databases to manage information on athletes and coaches through GMS (Games Management System) and updates information, certifications, census, and team rosters.

General Office Responsibilites (15%)

• Provides general administrative support to regional staff. Answers incoming telephone calls, provides information and/or forward calls to appropriate personnel. Assists staff in other departments when needed to contribute to office efficiency. May coordinate sport interns.

Event Support (13%)

• Supports Community/Traditional events as assigned. This includes competitions, Young Athletes events, wellness initiatives and fundraising events. May participate as member of Games Organizing Committee in assigned area of responsibility.

Sports Program Coordination (40%)

• Assist with sports programs by overseeing community teams and local programs sports activities including community based Young Athletes and wellness initiatives. This may involve the purchase, inventory, maintenance, distribution and collection of sports equipment and supplies, sports program meeting coordination, and logistics for sports competitions and trainings. Projects may include coordinating logistics, research and creating reports.

Sports Program Management (2%)

• Responsible for the development, implementation and management of Unified Champion Schools and all other school-based activities and programs. Tasks include, but are not limited to partnership development and management, securing facilities, transportation, uniforms, equipment, officials, insurance, awards, athlete registration and divisioning in GMS, and data management in Raiser’s Edge.

Individual Goals (20%)

Other

• Performs other duties as assigned.

JOB LEVEL RESPONSIBILITIES:

Using established procedures and working under immediate supervision, perform assign tasks. Work is well defined with instructions provided. Enforces company policies. Works in multiple functional areas.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience:

• AA degree or equivalent
• Basic knowledge of business administration and practices
• 2-4 years related administrative experience
• Knows and applies the fundamental concepts, practices and procedures of particular field of specialization.

Skills and/or Abilities:

• Proficiency in using computer equipment, accessing the internet, and using software, including Microsoft Word, Excel, PowerPoint, and Publisher.
• Excellent data entry skills and experience
• Ability to multi-task and prioritize in a dynamic work environment
• Ability to maintain a high degree of confidentiality in how work is conducted
• Excellent organization skills and strong attention to detail
• Strong oral and written communication skills
• Ability to be self-motivated
• Strong customer service orientation
• Spanish language skills helpful, not required
• Have valid California driver’s license and meet minimum California vehicle insurance requirements
• Ability to pass background screen in regards to criminal and driving history.

PHYSICAL REQUIREMENTS: The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit and to use hands to finger, handle, or feel. The employee occasionally is required to stand, walk, reach with hands and arms, lift or carry up to 24 pounds, and lift overhead up to 24 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. May work from home on a limited basis with prior supervisor approval of each occurrence.

The noise level in the work environment is usually moderate. This job requires occasional driving.

COMPENSATION: Position is full-time, benefit eligible, salaried non-exempt; salary range is $15.00 - $18.00 hour, depending on directly related experience.

Apply:

To apply, please send a resume and cover letter to lajobs@sosc.org.

JOB SUMMARY:

The Manager, Sports is responsible for the organization and management of the Special Olympics sports program in the identified Region to support athlete growth and retention. The Manager, Sports oversees and manages sports programming, training, and competitions for the given Region under direction of a supervisor. Specific duties and responsibilities may vary by Region.

Location: Santa Ana

SPECIFIC DUTIES AND RESPONSIBILITIES:

Competition (20%)

• Manages Games Management Teams to conduct Regional Games and competition for all sports
• Identifies and contracts for facilities
• Oversees athlete registration and divisioning in GMS
• Recruits event volunteers
• Secures meals, officials, insurance and awards, and manages results
• Coordinates and runs athlete medical days as needed
• Secures medical personnel, promotes opportunities to athletes
• Coordinates office set-up and assists with maintaining athlete medical forms and monitoring system that ensures they are current and complete
• Ensures all athletes train and compete according to SOI and SOSC specifications

Sports Program Management (15%)

• Manages Region’s sports programs by overseeing community teams and local programs sports activities, School Partnership Programs and Young Athlete Programs
• Maintains sports equipment and supplies in the office and at storage facility. This may involve the maintenance, purchase, inventory, distribution and collection of sports equipment and uniforms

Coach Recruitment, Training & Management (10%)

• Recruits, trains and supervises coaches for all sports offered including hosting orientations, clinics and meetings
• Oversees the Head of Sport, Head Coach and Assistant Coaches of each sport
• Maintains regular communication with coaches that includes written and verbal expectations
• Schedules periodic visits with coaches and teams at practices and competitions
• Organizes and conducts quarterly general orientation sessions, protective behaviors and sports training schools
• Maintains coach database and manage certification process

Sports & Games Development Teams (10%)

• Recruits and manages members for Sports Development Team (SDT) and Games Management Team (GMT)
• Utilizes team members to expand program opportunities and ensure quality sports training and competition
• Supervises GMT for all sports competitions

Championships (10%)

• Coordinates participation of Regional program in Chapter events
• Acts as primary delegation contact throughout the event(s) and oversee delegation registration, housing and travel logistics

Administration (6%)

• Oversees such tasks as athlete registration, updating rosters, compiling sports/medical notebooks & phone trees, overseeing skills assessment tests and the assessment of coach/team needs
• Utilizes GMS for athlete/coach database management and games management

Strategic Planning/Outreach (5%)

• Assists with the development and implementation of a Regional outreach plan to increase the number of athletes, coaches, and volunteers
• Develops and implements a comprehensive sport program by identifying the goals and needs of the Region

Volunteer Management (2%)

• Recruits coaches, sports management volunteers and other volunteers to meet the needs of the Region
• Ensures that all volunteers receive background screening appropriate to their involvement and that screening requirements are communicated during recruitment, trainings and orientations

Fundraising/Community Resources (2%)

• Develops personal Champions network to contribute to Regional and Chapter fundraising efforts via monetary and/or in-kind donations
• Enlists community resources such as service and civic clubs, recreation departments, colleges & universities, high schools and local businesses to support regional sports and fundraising programs.

Athlete Leadership Programs

• Oversees ALP’s and assists with global messenger participation in events as needed

Individual Goals (20%)

JOB LEVEL RESPONSIBILITIES:

Usually works under general supervision, conferring with superior on unusual matters. Assignments are specific in nature, requiring detailed knowledge of SOSC procedures and practices. Has appreciable latitude within established guidelines.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience:

• Bachelor’s Degree or equivalent
• 2-3 years of experience in recreation, sports administration and program development.
• Two years of experience in volunteer/staff management
• Paid or volunteer experience working with individuals with disabilities preferred.
• Two years of Special Olympics experience preferred.
• Possesses and applies a broad knowledge of principles, practices, and procedures of particular field of specialization to the completion of difficult assignments.

Skills and/or Abilities:

• Excellent organization skills
• Excellent oral and written communication skills, and public speaking skills
• Ability to multi-task effectively and successfully work with project plan for events established with supervisor
• Excellent problem-solving skills including knowing when to involve others to obtain best outcome
• Ability to be flexible when called for and able to enforce rules when necessary
• Ability to work with diverse personalities and in stressful situations
• Proficiency in using relevant technology, including Microsoft Office and database systems
• Ability to travel and to work evenings and weekends to meet job requirements
• Have valid California driver’s license and meet minimum California vehicle insurance requirements
• Ability to pass background screen check of drivers' license and criminal history.

PHYSICAL REQUIREMENTS: The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit and to use hands to finger, handle, or feel. The employee occasionally is required to stand, walk, reach with hands and arms, lift or carry up to 24 pounds, and lift overhead up to 24 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. May work from home with prior supervisory approval.

The noise level in the work environment is usually moderate. This job requires occasional driving.

COMPENSATION: Position is full-time, benefit eligible; salary range is $18.00-$20.00/hour depending on directly related experience.

Apply:

To apply, please send a resume and cover letter to ocjobs@sosc.org.