JOB SUMMARY:

The Office & Events Coordinator is responsible for providing clerical, administrative and event management support for the Orange County Regional office. Though the position reports directly to the Regional Director, support is provided to the rest of the regional team who have responsibility for sports and programs, fundraising and volunteer engagement.

Location: Santa Ana

SPECIFIC DUTIES AND RESPONSIBILITIES:

General Office Responsibilities (15%)

• Answers incoming telephone calls, determines purpose of callers, provides information and/or forwards calls to appropriate personnel or department, takes messages and delivers to staff when necessary; Welcomes on-site visitors
• Serves as initial point of contact for inquiries, providing basic information regarding sports training and competition programs and calendars
• Prepares invoices for payment by posting account codes, obtaining approval signatures, mailing invoices to Chapter Finance, and saving copies
• Prepares and makes bank deposits, runs credit card contributions, copies and mails records to Chapter Finance Department
• Orders all office supplies as needed; coordinates repair/maintenance calls for office equipment such as photocopier, postage machine, office printers etc.
• For Regional Leadership Council meeting, provides admin support to Director with copying and distributing of minutes, handouts, and agendas; coordinates and sets up continental breakfast
• Processes the mail.

Sports Responsibilities (15%)

• Input information into collateral templates such as Games Handbook, flyers and brochures. Copy and assemble coach packages.
• Organize and keep inventory for sports equipment;
• Provide support with day-of-event set up and logistics as assigned by supervisor. Assist with vendor coordination.
• Support the administrative process for new school and athlete enrollment/registration
• Receive and process athlete medical forms and volunteer applications and ensure follow up steps are taken.

Development Responsibilities (30%)

• Utilizes Raiser’s Edge and event module to enter and track event registrations, pull reports and assign and coordinate table seating where applicable;
• Provide support in event communication and appreciation to participants including confirmations, acknowledgements, invoices, incentives, etc. Supports fundraising events as assigned; May coordinate interns and other volunteers for events, help with event tasks. May also be required to work at the event.
• Assist with Silent Auction and Raffle list prior to fundraising events.
• Supports fundraising campaigns as assigned.
• May assist with coordinating Law Enforcement Torch Run (LETR) activities, including Tip-A-Cops, and recruitment to support the activities.
• Customizes templates or works with headquarters Communications team to develop flyers, collateral materials and recognition certificates for events.

Volunteers (5%)

• Provides support with MyTRS data entry for fundraising and competition events

Communications (5%)

• Updates fundraising (Heart of a Champion, Columbus Day Drive, Hometown etc.) and sports websites with pertinent event information when provided by the respective manager;
• Gathers information for monthly email notices and weekly social media postings related to various regional events

Database Management (5%)

• Inputs and maintains donor database in Raiser's Edge; Processes donor acknowledgements; generates complex queries, reports and exports for mailings and tracking fundraising results; organizes and maintains Fundraising Committee rosters, and lists
• Provides GMS data entry support for all regional competitions as well as Chapter Championships.

Individual Goals (20%)

Other duties as assigned

JOB LEVEL RESPONSIBILITIES:

Using established procedures and working under immediate supervision, perform assigned tasks. Work is well defined with instructions provided. Enforces company policies. Works in multiple functional areas

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience:

• Associate’s degree in business management/administration or equivalent
• Basic knowledge of business administration and practices
• 2-4 years of experience in diversified administrative assignments
• Knows fundamental concepts, practices and procedures of particular field of specialization

Skills and/or Abilities:

• Proficiency in using computer equipment, accessing the internet, and using software, including Microsoft Word, Excel, PowerPoint, and Publisher
• Excellent data entry skills and experience
• Minimum 55 wpm
• Ability to multi-task and prioritize in a dynamic work environment
• Ability to maintain a high degree of confidentiality in how work is conducted
• Excellent organization skills and strong attention to detail
• Strong oral and written communication skills
• Ability to be self-motivated and to work independently within established procedures
• Strong customer service orientation
• Have valid California driver’s license and meet minimum California vehicle insurance requirements
• Ability to pass background screen check of drivers' license and criminal history

PHYSICAL REQUIREMENTS: The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit and to use hands to finger, handle, or feel. The employee occasionally is required to stand, walk, reach with hands and arms, lift or carry up to 24 pounds, and lift overhead up to 24 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus. Working from home is not allowed.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate. This job requires occasional driving.

COMPENSATION: Position is full-time, benefit eligible; Salary is $12.00 – $15.00/hour depending on directly related experience.

Apply:

To apply, please send a resume and cover letter to ocjobs@sosc.org.

JOB SUMMARY:

The Manager, Public Relations & Social Media serves as the public relations, media relations, and social media expert for Special Olympics Southern California. The incumbent will build relationships with media to promote Special Olympics, write press releases, pitch media, lead media relations during events and campaigns, and develop and implement the annual social media strategy. This position supervises the Communications Coordinator. The incumbent must maintain the highest level of integrity and confidentiality in all aspects of the position.

Location: Long Beach

SPECIFIC DUTIES AND RESPONSIBILITIES:

Social Media (30%)

• Responsible for implementing social media strategy on behalf of Special Olympics Southern California and all affiliated accounts. Manages the content calendar and day-to-day postings. Writes and edits content and graphics for social media. Develops and implements an annual social media strategy, including campaigns for events and promotions. Ensures brand guidelines are met on social media. Tracks and monitors analytics and online trends and makes improvements as needed. Works closely with staff to maintain consistent messaging and brand guidelines on social media. Builds and supervises a social media volunteer team to assist with strategy and day-to-day tasks,

Public Relations (25%)

• Leads public and media relations efforts, including building relationships with media, writing press releases, creating media kits, coordinating and conducting media interviews, recruiting and preparing spokespeople, pitching media, and building media lists. Manages media operations and media days for a variety of events and campaigns, including developing segment ideas, identifying locations, gathering and creating props, recruiting spokespeople, setting up and organizing at the media day, and more. Builds and supervises a media volunteer team to assist with day-to-day tasks. Monitors, captures, and analyzes media impressions.

Writing (10%)

• Oversees the SOSC blog, including design, layout, stories, imagery, and content calendar.
• Writes and edits copy for press releases, features, articles, bulk emails, websites, training materials, presentations, flyers, programs, brochures, web banners, advertisements, ceremony scripts, radio and video PSAs, social media posts, and more.
• Curates mission moments, including stories on athletes and supporters, quotes, photos, videos, measureable stats, and more.
• Edits and provides a second set of eyes on marketing materials as needed. Editing includes but is not limited to ensuring brand consistency, identifying typos and grammatical mistakes, reviewing event and campaign details (dates, times, locations, and so on), and assessing for flow and reader comprehension.

Events (10%)

• Manage social media and media at Southern California championships and other SOSC events. Assists on marketing and communications tasks at SOSC events as needed.

Supervisor Duties (5%)

• Maintains and develops staff by recruiting, selecting, orienting, on-boarding, coaching, providing feedback and training employees. Supports professional development. Explains, guides, and enforces systems, policies and procedures. Counsels as needed.
• Maintains safe and healthy work environment through observation and coaching and training. Develops schedules, provides resources, assigns and monitors work. Controls expenses by gathering and submitting budget information, monitoring variances and implementing corrective actions.
• Maintains own professional and technical knowledge and that of team members. Contributes to team morale and motivation. Schedules regular team meetings for each team member to share information, challenges and successes. Keeps team informed of organization happenings. Responsible for team meeting their goals and overall achievements of department.

Individual Goals (20%)

Other duties as assigned

QUALIFICATIONS:

An individual must be able to perform each primary job duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience:

• Bachelor’s degree in public relations or related field, such as communications, social media, or
  marketing. Equivalent experience and a strong background in communications, public relations,
  or marketing can suffice.
• 5-7 years of social media experience, including managing accounts on behalf of an organization
  or brand
• 3-5 years of public relations and/or media relations experience, including building relationships
  with media
• 3-5 years writing experience
• Experienced supervisor and team leader, including volunteers
  
• Proficient in the Microsoft Office Suite and the Adobe Creative Suite, including Photoshop and
  Illustrator
• Strong marketing and internal customer service experience
• Exceptional project management skills and ability to manage multiple projects and timelines
  simultaneously
• Demonstrated comfort with technology and the ability to quickly learn new software and
  programs
• Prior videography experience preferred

Skills and/or Abilities:

• Ability to maintain confidentiality of all data and information related to position.
• Strong analytical and problem solving skills
• Exceptional attention to detail
• Excellent verbal and written communication skills
• Excellent organization skills
• Ability to establish and maintain effective working relationships with media, all levels of staff,
  supporters, and volunteers
• A good eye for photography
• Basic graphics design skills
• Ability to train staff on social media and public relations best practices
• Ability to travel and to work evenings and weekends to meet job requirements
• Have a valid California driver’s license and meet minimum California vehicle insurance
  requirements
• Ability to successful pass background screen of criminal and driving history

PHYSICAL REQUIREMENTS: The physical requirements described here are representative of
those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the
essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear. The
employee frequently is required to sit and to use hands to finger, handle, or feel. The employee
occasionally is required to stand, walk, reach with hands and arms, lift or carry up to 24 pounds, and
lift overhead up to 24 pounds. Specific vision abilities required by this job include close vision and
ability to adjust focus.

WORK ENVIRONMENT: The work environment characteristics described here are
representative of those an employee encounters while performing the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the
essential functions.

The noise level in the work environment is usually moderate. This job requires occasional driving.

May work from home with prior supervisory approval.

COMPENSATION: This position is full-time and works out of the Long Beach office; the position is benefit eligible and
the salary range is $50,000 - $52,000 per year, depending on directly related experience.

Apply:

To apply, please send a resume and cover letter to lbjobs@sosc.org.

JOB SUMMARY:

The Special Events Manager is responsible for raising funds and generating support through events, sponsorships, planning, management and implementation of events within assigned regions. The Manager is also responsible for assisting officers in the overall success of the Law Enforcement Torch Run (LETR). Possesses and applies a broad knowledge of principles, practices and procedures.

Location: Los Angeles

SPECIFIC DUTIES AND RESPONSIBILITIES:

Individual Goals (20%)

Fundraising / Events (20%)

• Develops and manages regional fundraising events.
• Develops and adds new events, as needed.
• Oversees the development of fundraising collateral materials such as program books, corporate sponsorship packages, event invitations, flyers, signs and presentations.
• Recruits/supervises volunteers in performance of event duties and responsibilities.

Event Committees (10%)

• Ensure that each event has a volunteer committee of 5 -10 volunteers.
• Works as the lead staff person with event committee.
• Works with event chairs to develop committee meeting agendas and to manage the work of the committee.
• Works with regional staff and event chairs to grow committee membership, as needed.

Event Budget and Financial Tracking (10%)

• Creates, manages and oversees special events within the LETR portfolio.
• Tracks and processes all event related invoices. Identifies, secures, coordinates and tracks budget relieving in-kind donations of both goods and services.

Tip-A-Cop (15%)

• Assists in the activation of all Tip-A-Cops.
• With the goal of having every agency/station host a minimum of one TAC, yearly.
• Assist agencies with logistics for all Tip-A-Cops.
• Recruit and train LETR Street Teams to assist with Tip-A-Cops.

LETR Leadership (10%)

• Provides ongoing leadership support to the Torch Run coordinators with in the region.
• Yearly review Torch Run Final Leg route with agencies involved.
• Provides logistical support before and during the run; including volunteer and athletes' participation.
• Serves as LETR liaison for region/division.
• Connects Law Enforcement agencies to local competitions and programs.
• Recruit and train Torch Run volunteers to assist the day of with route coverage.
• Oversee Honored Guest tent at Regional Games.
• Recruit Law Enforcement to present medals at regional competitions.

Donor and Sponsor Management (10%)

• Assists in cultivation, solicitation, stewardship and recognition of donors, sponsors and volunteers supporting LETR and Special Events.
• Updates and maintains the database of donors and prospects as it relates to special events
• Maintains efficient record-keeping systems within Raiser’s Edge.

Risk Management (5%)

• Oversees all aspects of Risk Management of assigned events to ensure compliance with SOSC policies, including but not limited to volunteer screening and registration, contract review process, event facility and logistics set-up.

JOB LEVEL RESPONSIBILITIES:

Works with supervisor on agreed upon goals and plans. Uses discression and independent judgement within specific areas of expertise. May supervise hourly employees and/or volunteers. Recognized expert in all areas of responsibility.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience:

• B.A. degree preferred5 years’ experience in special event management
• Experience in the development of special event resources and marketing collateral
• Experience in a leadership role with volunteers in a committee structured environment
• Experience working with Law Enforcement preferred
• Possesses and applies a broad knowledge of principles, practices, and procedures of particular field of specialization to the completion of difficult assignments.

Skills and/or Abilities:

• Excellent oral and written communication skills
• Exceptional organizational skills, including attention to detail
• Excellent computer skills including Excel, Word and Outlook and data base
• Strong team orientation
• Ability to effectively recruit, train, and groups of volunteers
• Superior customer service skills
• Demonstrated ability to motivate people
• Strong event project management skills
• Understanding of Marketing and Design
• Ability to travel and to work evenings and weekends to meet job requirements
• Valid driver’s license and meet minimum California vehicle insurance requirements
• Ability to pass background screen check of drivers' license and criminal history.

PHYSICAL REQUIREMENTS: The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit and to use hands to finger, handle, or feel. The employee occasionally is required to stand, walk, reach with hands and arms, lift or carry up to 50 pounds, and lift overhead up to 24 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.

WORK ENVIRONMENT:The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. May work from home with prior supervisory approval. The noise level in the work environment is usually moderate. This job requires occasional to regular driving.

COMPENSATION: Position is full-time, benefit eligible; salary range is $45,760 - $52,000/year depending on directly related experience.

Apply:

To apply, please send a resume and cover letter to lajobs@sosc.org.

JOB SUMMARY:

The Manager II, Sports is responsible for the organization and management of the Special Olympics sports program in the identified Region to support athlete growth and retention. The Manager, Sports oversees and manages sports programming, training, and competitions for the given Region. This position participates in strategic planning for sports, utilizing advanced knowledge in all aspects of SOSC Sports Management and has oversight responsibility for Region. Specific duties and responsibilities may vary by Region.

Location: Los Angeles

SPECIFIC DUTIES AND RESPONSIBILITIES:

Strategic Planning/Outreach (14%)

• Assists with the development and implementation of a Regional outreach plan to increase the number of athletes
• Develops and implements a comprehensive sport program by identifying the goals and needs of the Region.

Sport Program Management (14%)

• Provides general administrative support to regional staff. Answers incoming telephone calls, provides information and/or forward calls to appropriate personnel. Assists staff in other departments when needed to contribute to office efficiency. May coordinate sport interns.

Competition (12%)

• Manages Games Management Teams to conduct Regional Games and competition for all sports; Identifies and contracts for facilities; Oversees athlete registration and divisioning in GMS; Recruits events volunteers; Secures meals, officials, insurance and awards, and manages results
• Coordinates and runs athlete medical days as needed; Secures medical personnel, promotes opportunities to athletes; Coordinates office set-up and assists with maintaining athlete medical forms and monitoring system that ensures they are current and complete
• Ensures all athletes train and complete according to SOI and SOSC specifications

Volunteer Engagement (8%)

• Recruits coaches, sports management volunteers and other volunteers to meet the needs of the Region
• Ensures that all volunteers receive background screening appropriate to their involvement and that screening requirements are communicated during recruitment, trainings and orientations

Coach Recruitment, Training & Management (15%)

• Recruits, trains and supervises coaches for all sports offered including hosting orientations, clinics and meetings
• Oversees the Head of Sport, Head Coach and Assistant Coaches of each sport
• Maintains regular communication with coaches that includes written and verbal expectations; Schedules periodic visits with coaches and teams at practices and competitions
• Organizes and conducts quarterly general orientation sessions, protective behaviors and sports training schools; Maintains coach database and manage certification process.

Sports & Games Development Teams (8%)

• Recruits and manages members for Sports Development Team (SDT) and Games Management Team (GMT)
• Utilizes team members to expand program opportunities and ensure quality sports training and competition
• Supervises GMT for all sports competitions.

Fundraising/Community Resources (8%)

• Develops personal Champions network to contribute to Regional and Chapter fundraising efforts via monetary and/or in-kind donations
• Enlists community resources such as service and civic clubs, recreation departments, colleges & universities, high schools and local businesses to support regional sports and fundraising programs.

Championships (4%)

• Coordinates participation of Regional program in Chapter events
• Acts as primary delegations contact throughout the event(s) and oversee delegation registration, housing and travel logistics

Administration (4%)

• Oversees such tasks as athlete registration, updating rosters, compiling sports/medical notebooks & phone trees, overseeing skills assessment tests and the assessment of coach/team needs
• Utilizes GMS for athlete/coach database management and games management

Individual Goals (20%)

Other duties as assigned

JOB LEVEL RESPONSIBILITIES:

Works with supervisor on agreed upon goal and plan. Uses discretion and independent judgement within specific areas of expertise. May supervisor hourly employees. Usually works under minimum supervision, conferring with superior on unusual matters. May be assisted by lower level personnel. Is recognized as expert in SO sports.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience:

• Bachelor’s Degree or equivalent
• Minimum 5-7 years of experience in recreation, sports administration and program development.
• Two years of experience in volunteer/staff management
• Paid or volunteer experience working with individuals with disabilities preferred.
• Two years of Special Olympics sports and programs experience preferred.
• Possesses and applies a broad knowledge of principles, practices, and procedures of particular field of specialization to the completion of difficult assignments

Skills and/or Abilities:

• Excellent organization skills; and public speaking skills
• Ability to multi-task effectively; complete and successfully work project plans for concurrent events
• Excellent problem-solving skills
• Ability to be flexible when the need arise but not when adherence to sports rules is required
• Ability to work with diverse personalities and in stressful situations and resolve conflicts
• Proficiency in using relevant technology, including Microsoft Office and database systems
• Ability to be self-motivated and to worl independently
• Solid foundation in all aspects of sports competition management
• Ability to travel and to work evenings and weekends to meet job requirements
• Have valid California driver’s license and meet minimum California vehicle insurance requirements
• Ability to pass background screen check of drivers' license and criminal history.

PHYSICAL REQUIREMENTS: The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit and to use hands to finger, handle, or feel. The employee occasionally is required to stand, walk, reach with hands and arms, lift or carry up to 24 pounds, and lift overhead up to 24 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.

WORK ENVIRONMENT:The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate. Work from home is allowed on a limited basis with prior supervisory approval.

COMPENSATION: Position is full-time, benefit eligible; salary range is $45,760 - $52,000 per year. Please be advised final salary and job duties are dependent on educational and work experience, skill and talents of successful candidate.

Apply:

To apply, please send a resume and cover letter to lajobs@sosc.org.